<aside> 📌

• When you’re sending an email to many people, make sure that you’re putting the email addresses in BCC, to protect mentees personal data
• Keep the messages short and clear
• Make sure you send a message to everyone, accepted or rejected </aside>

Basic structure

• Hello + Mentors intro
• Rejection message (polite and empathetic)
• Reason/context (e.g., high number of applicants, priority to returning applicants)
• Encouragement to stay connected (e.g., Slack/community links, future editions)
• Optional personalized note (if you want to add something specific)
• Warm closing + mentors’ names

Template 1

Template 2